Understand
Before you decide,
we create clarity.
Creating clarity and deciding correctly — the professional foundation on which Services and Technology build.
Understand
Six building blocks for clear decisions.
From as-is analysis to a solid negotiating basis — each usable on its own, most effective together.
Strategic analysis
A systematic as-is assessment based on your processes and data: travel policy, purchasing, booking channels, expense reporting, reporting.
Vendor & system comparison (RFP)
Comparing travel agencies, systems and business-travel services neutrally and transparently.
Travel policy & compliance
Modern, enforceable travel policies, including A1, EU registration and data protection requirements.
Business case & cost-benefit analysis
A robust cost-benefit calculation for decision-makers – including effort estimate, savings potential and risk assessment.
Clear requirement criteria
Structured assessment of vendors, services, pricing, integrations and contract models.
A solid negotiating basis
Clear requirements, a robust evaluation logic and realistic cost models strengthen your negotiating position.
The problem
Decisions without a solid basis.
Many companies compare vendors by gut feeling instead of criteria, only update travel policies once it's too late, and lose ground in negotiations because they lack robust figures.
The solution
Structure instead of gut feeling.
We deliver a systematic as-is analysis, an objective vendor comparison (RFP), and a travel policy that is actually enforced — your decision basis for the years ahead.
The benefit
Up to 20% lower travel costs — without traveling a mile less.
Better purchasing (up to 8%) and enforced travel policies (up to 12%) work together, not one after the other. See your potential in 60 seconds with the ROI calculator.
Automating expense reporting
From expense reporting to integration.
Consulting, implementation and integration in detail — unfolded, not collapsed.
Consulting
Three steps instead of three weeks.
Your employees just take a photo of the receipt, and the expense report writes itself almost automatically. The software automatically recognizes merchant, date, amounts & VAT, and expense type. This takes less than 10 seconds per receipt – even for emailed invoices.
Receipts are digitized in compliance with German GoBD rules. Mileage, per diems and travel times are calculated automatically. No specialist knowledge is needed to capture them – the employee checks accuracy and submits the finished report. Done in a fraction of the previous time.
The manager can approve digitally on the spot, with policy violations clearly flagged. Rule-based risk checks automatically clear the majority of cases and relieve the finance team. Accounting receives ready-made posting records in the finance system, and HR gets the payroll-relevant portions in the payroll system.
System selection
What matters in the software.
Photo or emailed invoice, OCR extraction in seconds – including mixed VAT rates.
The most expensive step: smart rules recognize whether an expense needs to be reviewed at all.
Standard interfaces to HR, finance and ERP systems. Travel data and credit card data can optionally be integrated as well.
GDPR-compliant, tax-authority-ready, continuously adapted to new legal requirements.
Comprehensive reports and analytics that let you steer travel spend instead of just processing it.
An interface even occasional travelers can use without training. Hints guide the user, so errors don't happen in the first place.
Implementation
Rolling out — fast, safe, without project risk.
Implementation is project work, not day-to-day business. After go-live, you no longer need this specialist knowledge – we bring it. More than 100 implementations a year give us the experience to spot critical decisions early and reliably guide your project to go-live: gathering requirements, designing processes, rolling out the solution, training users, operating the system.
Know what to do next in 14 days
Ready for better business travel?
Together we assess where your travel & expense process stands today — structured, transparent, easy to follow.
Next step
Get your diagnosis.
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Get your diagnosis
And decide the next steps together.
