Frequently asked questions
Travel & Expense Management:
your questions, answered.
From savings potential and the three pillars to legal & compliance for business travel — find concise answers here. For more detail, see our Knowledge Hub (DE).
About Travexis
Positioning & collaboration.
For companies of any size and industry with business travel needs — Travexis has supported over 800 travel & expense projects, from mid-sized businesses to large corporates.
No. Travexis is an independent, vendor-neutral consultancy. We compare travel agencies, systems and services neutrally and support implementation — we sell decisions, not systems.
A structured assessment (as-is analysis of processes, systems and travel policy) is followed by prioritized measures and a realistic roadmap — from concept through vendor selection to go-live.
No. Consulting, Services and Technology can be booked individually and expanded at any time. The greatest impact comes from combining them.
According to studies, 3–12% lower travel spend, 42 minutes less effort per trip, and 53% fewer errors are typical effects of a better-managed travel programme.
The T&E process
From request to payment.
Travel & Expense Management covers the end-to-end steering of business travel — from travel policy through booking and approval to expense reporting and analysis. The goal is one process instead of isolated systems: lower cost, less manual effort and better compliance.
The process spans travel policy, approval and booking through to the trip itself, expense reporting and reporting/analytics. Each sub-process can be reviewed, optimized or automated individually.
Typically checking against the travel policy, approval by cost center or manager, and – depending on destination – triggering travel registration and an A1 certificate.
Receipts are captured (app, scan or credit card feed), checked against the travel policy, approved, reimbursed and posted to the general ledger — ideally automated rather than manual.
Savings potential & ROI
What the ROI calculator shows.
According to the VDR business travel survey, around 59% of companies achieve 6–10% lower travel costs through targeted steering, sometimes in double digits. On top come efficiency gains in capturing and reviewing travel expenses.
You enter travel volume, transport/destination mix, number of travelers and the age of your travel policy. The calculator breaks this down into four named savings levers: purchasing, policy compliance, process efficiency and accommodation cost. Try it now →
The calculator delivers an indicative estimate based on your inputs and the VDR business travel survey, not a binding figure. We prepare a robust, company-specific analysis individually in the initial call.
Systems & solutions
What Travexis compares & connects.
Among others Cytric Travel, Perk, Egencia, Onesto, Atriis and Navan. Travexis compares vendor-neutrally which OBT fits your travel profile and existing systems.
Common solutions include Cytric Expense, Perk, MobileXpense, Emburse, Rydoo and Declaree. We compare vendor-neutrally which system fits your processes and IT landscape.
Via standard or custom interfaces to systems such as SAP Finance, Microsoft Dynamics, DATEV, BMD or Sage – so travel costs flow automatically into accounting, without manual double entry.
An RFP (Request for Proposal) is a structured vendor and system comparison. It makes offers, services and contract models for travel agencies, systems and providers objectively comparable, instead of relying on individual conversations.
Yes. As part of Services, we offer ongoing expense audits and reporting services, so compliance requirements are met day-to-day without internal teams having to check every report manually.
Legal & compliance
Business travel, legally sound.
The A1 certificate is proof of social security coverage for employees traveling on business within the EU/EEA and Switzerland. It prevents double insurance in the destination country and must be carried during inspections.
From 1 January 2027, larger companies in Germany must be able to issue e-invoices; the obligation to receive them has applied since 2025. Formal errors in the machine-readable XML can jeopardize input VAT deduction – including for travel expenses.
Among others the United Kingdom (ETA), the USA (ESTA), Canada (eTA), Australia (eVisitor/ETA) and South Korea (K-ETA). For the EU, ETIAS is expected to launch in the last quarter of 2026, and the EES entry system has been active since April 2026.
It depends on whether the employee actually works during the trip or can freely dispose of the time. Pure travel or waiting time without work performed is treated differently under the law than active work during the trip.
Entry is straightforward for EU/EFTA citizens, but the business activity is subject to a registration requirement (the 8-day rule, or from day 1 in sensitive sectors) via the EasyGov.swiss portal, as well as the A1 certificate requirement.
Know what to do next in 14 days
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